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Legal Support opportunity with our valued business partner, responsible for completing administrative needs of attorney(s)

Duties/Responsibilities:

• Prepare and format corporate charter documents, partnership agreements and limited liability documents; draft board meeting minutes and board resolutions; prepare minutes, stock certificates and stock ledgers.
• Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact.

Job Requirements

• Proficiency with reviewing and proof-reading documents to ensure appropriate formatting, grammar, punctuation and spelling.
• Proficiency at electronic (and paper) filing and service to opposing counsel pleadings, motions, proposed order, etc. with courts and regulatory agencies.
• Conduct research, download (or otherwise obtain copies) and summarize orders issued by courts and regulatory authorities.
• Maintain calendars and schedule attorney activities to ensure no scheduling conflicts and to inform attorney(s) of court imposed deadlines.
• Transcribe dictation, type from handwritten or other drafts while complying with the firm’s standards of form, accuracy, neatness and speed.
• Compose routine letters and memoranda and prepare reports using knowledge of work area instructions and guidelines.
• Open, maintain and retire files in an up-to-date and organized manner for effective retrieval of filed material in accordance with firm guidelines.
• Prepare all outgoing mail, including enclosures, etc., add correct postage and log client expense where applicable.
• Be responsible for keeping and finalizing time sheets for each assigned attorney.
• Format and assemble documents for court or agency filing acceptance.
• Assist in the answering of a multi-line phone system. Greet clients, vendors, firm personnel and all other guests in a professional manner consistent with office policy and the preference(s) of attorneys.
• Take messages for the attorney/staff and/or forward calls to staff members or voicemail system, if requested by staff and/or caller.
• Coordinate with other legal assistants, service departments and outside vendors (as appropriate).
• Complete all other tasks as assigned by the firm administrator or attorney(s).

Education and Experience:

• Minimum of five (5) years of legal experience
• Associates or Bachelor’s degree preferred

Required Skills/Abilities: 

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Outstanding organizational, interpersonal and administrative skills.
• Ability to effectively present information in one-on-one or small group situations to the general public, co-workers and other employees of the organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Exhibit and maintain a professional and team-oriented attitude.
• Ability to work well under pressure, prioritize competing tasks and demands simultaneously.
• Excellent written and oral communication skills.
• Able to work with minimal supervision, using own initiative when appropriate
• Must be able to handle confidential information professionally and exercise good judgment
• Must be comfortable asking for additional information in the absence of clear direction.
• Must be able to follow up and see work through to its conclusion.

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