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Position Title: Legal Clerk
Salary Range: $16-18/hr
Category Legal
Location: Northwest Indy
Industry:
Position Type: Temp-to-Hire

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Description

Legal Clerk 

Overview of Responsibilities: 

  • Clerical tasks, such as arranging letters, memoranda, invoices and other indexed documents according to established procedures.
  • Assist with sorting and filing all paperwork into the correct client file.
  • Assist with maintaining calendars, deadlines and schedule attorney activities to ensure no scheduling conflicts and to inform attorney(s) of court imposed deadlines.
  • Transcribe dictation, type from handwritten or other drafts while complying with the firm’s standards of form, accuracy, neatness and speed.
  • Complete requested conflict checks and follow-up.
  • Open and retire files in an up-to-date and organized manner for effective retrieval of filed material in accordance with firm guidelines.
  • Assist with the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact.
  • Prepare all outgoing mail, including enclosures, etc., add correct postage and log client expense where applicable.
  • Scan all incoming and outgoing paperwork (correspondence, invoices, pleadings etc.) and distribute according to established procedures.
  • Proficiency with reviewing and proof-reading documents to ensure appropriate formatting, grammar, punctuation and spelling.
  • Assist in the answering of a multi-line phone system. Greet clients, vendors, firm personnel and all other guests in a professional manner consistent with office policy and the preference(s) of attorneys.
  • Take messages for the attorney/staff and/or forward calls to staff members or voicemail system, if requested by staff and/or caller.

Qualifications:

  • High school diploma with some additional post-secondary classes and/or training.
  • Minimum of one (1) year of legal office experience.
  • Outstanding organizational, interpersonal and administrative skills.
  • Ability to effectively present information in one-on-one or small group situations to the general public, co-workers and other employees of the organization.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Exhibit and maintain a professional and team-oriented attitude.
  • Ability to work well under pressure, prioritize competing tasks and demands simultaneously.
  • Proficiency with Microsoft Word, Outlook, Excel, Adobe Acrobat Pro and PowerPoint, and a good working knowledge of computers is critical to success in this position.
  • Able to work with minimal supervision, using own initiative when appropriate.
  • Must be able to handle confidential information professionally and exercise good judgment.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

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