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Position Title: Legal Assistant
Salary Range: $22-28/hr
Category Legal
Location: Downtown
Industry:
Position Type: Temp-to-Hire

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Description

Essential Responsibilities / Duties:

  • Prepare and format corporate charter documents, partnership agreements and limited liability documents; draft board meeting minutes and board resolutions; prepare minutes, stock certificates and stock ledgers.
  • Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact.
  • Proficiency with reviewing and proof-reading documents to ensure appropriate formatting, grammar, punctuation and spelling.
  • Proficiency at electronic (and paper) filing and service to opposing counsel pleadings, motions, proposed order, etc. with courts and regulatory agencies.
  • Conduct research, download (or otherwise obtain copies) and summarize orders issued by courts and regulatory authorities.
  • Maintain calendars and schedule attorney activities to ensure no scheduling conflicts and to inform attorney(s) of court imposed deadlines.
  • Transcribe dictation, type from handwritten or other drafts while complying with the firm’s standards of form, accuracy, neatness and speed.
  • Compose routine letters and memoranda and prepare reports using knowledge of work area instructions and guidelines.
  • Open, maintain and retire files in an up-to-date and organized manner for effective retrieval of filed material in accordance with firm guidelines.
  • Prepare all outgoing mail, including enclosures, etc., add correct postage and log client expense where applicable.
  • Be responsible for keeping and finalizing time sheets for each assigned attorney.
  • Format and assemble documents for court or agency filing acceptance.
  • Assist in the answering of a multi-line phone system. Greet clients, vendors, firm personnel and all other guests in a professional manner consistent with office policy and the preference(s) of attorneys.
  • Take messages for the attorney/staff and/or forward calls to staff members or voicemail system, if requested by staff and/or caller.
  • Coordinate with other legal assistants, service departments and outside vendors (as appropriate).
  • Complete all other tasks as assigned by the firm administrator or attorney(s).

Qualifications:

  • Minimum of five (5) years of legal experience, Associates or Bachelor’s degree preferred
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Outstanding organizational, interpersonal and administrative skills.
  • Ability to effectively present information in one-on-one or small group situations to the general public, co-workers and other employees of the organization.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Exhibit and maintain a professional and team-oriented attitude.
  • Ability to work well under pressure, prioritize competing tasks and demands simultaneously.
  • Excellent written and oral communication skills.
  • Able to work with minimal supervision, using own initiative when appropriate
  • Must be able to handle confidential information professionally and exercise good judgment
  • Must be comfortable asking for additional information in the absence of clear direction.
  • Must be able to follow up and see work through to its conclusion.

 

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